Article I: Name
The name of the organization shall be the Southeastern Society
of Oral and Maxillofacial Surgeons, hereinafter referred to as "the
Society."
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Article II: Purpose
The purpose of the Society shall be to contribute to the public
welfare through advancement of the specialty of oral and maxillofacial
surgery by fostering scientific programs, research, and standards
of practice; by upholding ethical and professional standards and
responsibilities; and by cultivating social and professional development
that fosters a sentiment of mutual and cooperative endeavor among
all its members to provide and render a better service to the public
which as professionals they are privileged to serve.
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Article III: Organization
Section 1. Corporation: The Society is a non-profit corporation
organized under the laws of the State of Georgia. If this corporation
should be dissolved at any time, no part of its funds or property
shall be distributed to or among its members, but after payment
of all indebtedness of the corporation, its surplus funds and properties
shall be used for dental education and dental research in a
manner
as the then governing body of the Society shall determine.
Section 2. Registered Agent: The Registered Agent of the corporation
shall be in Georgia.
Section 3. Principal Office: The Principal Office of the Society
shall be located with one of the officers of the Society, or
the Executive Director.
Section 4. Membership: Members of the Society shall consist of
members of the dental profession who shall have special qualifications,
and such other persons as are provided for in Chapter I of
the Bylaws.
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Article IV: Government
Section 1. Legislative Body: The legislative and governing body
of the Society shall be the General Assembly of active and life members
as provided in Chapter I of the Bylaws.
Section 2. Administrative Body: The administrative body of the
Society shall be the Executive Board, which may be referred to as "the
Board".
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Article V: Officers, Executive Board, and Management
Section 1. Elective Officers: The elective officers of this
Society shall be President, President-Elect, Vice President,
and Secretary/Treasurer, each of whom shall be elected by the
General Assembly, as provided in Chapter II of the Bylaws.
Section 2. Executive Board: The Executive Board, hereinafter
referred to as "the Board" shall consist of the President,
President-Elect, Vice President, Secretary/Treasurer, the immediate
Past President and two members elected from the General Assembly,
as provided in Chapter II of the Bylaws. The management of
the Society shall be vested in the Executive Board.
Section 3. Appointive Officers: The appointive officers of
the Society shall include a Parliamentarian, Executive Director
and/or Executive Secretary, who shall be appointed by the
Executive Board
as provided in Chapter III of the Bylaws.
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Article VI: Annual Meeting
The annual meeting of the Society shall be held at such time
and place as may be determined by the vote of the membership.
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Article VII: Code of Professional Conduct
The code of Professional Conduct and Pledge of the Society shall
govern the professional conduct of all members.
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Article VIII: Amendments
Section 1. Amendments: This Constitution may be amended at
an annual meeting or special meeting in accordance with the
required notice by three-fourths (3/4) vote of the active and life
members
present and voting.
Section 2. Notice: Unless otherwise provided for in this Constitution
notice for amendments must be submitted in writing to all active
and life members of the Society: (1) at least thirty (30) days
prior to
the annual or special meeting at which the amendments are proposed
for adoption, OR (2) at the previous annual meeting.
Section 3. Special Notice and Vote: This Constitution may also
be amended at any annual meeting or special meeting by unanimous
vote of the active and life members voting, provided that notice
of such
amendments shall have been provided to the active and life
members at any previous business session at the annual meeting or
the
special meeting.
Section 4. Proposal: Amendments may be proposed in writing by:
(1) three or more active or life members, OR (2) the Executive
Board. The Constitution and Bylaws Committee shall: (1) review
such proposals
and place the proposal into proper form, and (2) prepare to
propose any necessary amendments or changes to the Constitution and
/or
Bylaws that the proposed amendment may make necessary.
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Southeastern Society of Oral & Maxillofacial Surgeons
Chapter I: Membership
Section 1. Classification: The membership of the Society shall
be classified as follows: A. Active; B. Life; C. Associate;
D. Retired; E. Honorary; and F. Inactive.
Section 2. Qualifications, Rights and Privileges:
A. Active:
1. Qualification: Candidates for membership shall have the following qualifications:
a. Training: Graduate of an accredited dental school and completion
of an advanced oral and maxillofacial surgery education program
accredited by the American Dental
Association's Commission on Dental Accreditation or its equivalent.
b. Residence, Practice, Licensure or Permit: Reside, practice and
hold licensure or permit in dentistry or medicine in any of
the following Southeastern States,
namely, Alabama, Georgia, Florida, Kentucky, Louisiana, Mississippi, North
Carolina, South Carolina, Tennessee, Virginia, West Virginia or Puerto Rico
and U.S. Territories.
OR have practiced the specialty in either the Veteran's Administration, U.S.
Public Health Service, or any branch of the Armed Forces for at least three
(3) years immediately preceding application for membership and currently
be stationed,
serving in, or practicing in any of the above listed states. The candidate
shall furnish an affidavit certifying the occupational specialty of oral
and maxillofacial
surgery and limitation of practice to that specialty or administration.
c. ADA Membership: Membership in the American Dental Association
or other such evidence which verifies that the individual is
functioning within the
professional,
moral and ethical framework of the specialty of oral and maxillofacial
surgery.
d. AAOMS Membership: The candidate shall hold and maintain membership
in the American Association of Oral and Maxillofacial Surgeons and
be in good standings with the AAOMS Council on Professional Conduct.
e. Ethical Conduct: The candidate must comply with the Society's
Code of Professional Conduct.
2. Rights and Privileges:
a. An Active member shall enjoy all rights and privileges
of membership, including the right to vote and hold office.
b. Life: An active member may apply for the status of
life membership:
1. Upon completion of thirty (30) dues paying years and
within the calendar year upon reaching the age of sixty-five
(65), OR
2. Upon completion of thirty-five (35) dues paying years,
OR
3. Upon reaching the age of seventy (70) and have been an active
member for a period of ten (10) years, OR
4. Upon reaching the age of 65, and have been an active member
in their state or regional society when they became affiliated
with the Southeastern Society of Oral and Maxillofacial Surgeons
and have completed thirty (30) years of fellowship or membership
in the American Association of Oral and Maxillofacial Surgeons.
Only in extenuating circumstances may exceptions be made and
then only upon recommendation of the Executive Board.
Applicants for life status must remit dues and assessments
through the year in which they are eligible for such status.
All such applications shall be referred to the Executive Board
and if approved, shall then be submitted to the General Assembly
for final action.
Life members shall have the same rights and privileges as active
members.
C. Associate: Candidates otherwise qualified for active
membership, but whose primary place of practice is not located
in any of the Southeastern States listed in Section 2. A. 1.
b.
Also eligible are former active or life members who have been
transferred or have relocated their primary place of practice
outside of the Southeastern States listed in Section 2. A.
1. b.
Associate members shall have the same rights and privileges
as active members with the exceptions of voting and/or holding
office.
D. Retired: Retired membership shall be granted to an active,
or associate member should the active or associate member completely
retire from the practice of oral and maxillofacial surgery.
Following written application, applicants for retired status
must remit dues and assessments through the year in which they
are elected to such status. Dues and assessments for this year
may be waived or partial dues and assessments assessed following
consideration of the Committee on Membership and approval of
the Executive Board.
As long as the active or associate member
maintains his retired status he shall not pay dues and assessments
and shall not be required to hold membership in AAOMS or ADA.
A retired member shall have the same rights and privileges
as active members with the exceptions of voting and/or holding
office.
E. Honorary: Honorary membership may be granted to those
holding no other class of membership or to those who have made
distinguished contributions to the specialty of oral and maxillofacial
surgery. Nominations to this status shall be made in writing
to the Executive Board and be signed by at least five active
and/or life members. If approved by the Executive Board, the
nomination shall be submitted to the General Assembly. The
General Assembly will vote on the nomination at the annual
meeting one year following the nomination. No more than one
honorary member may be elected in any one year.
Honorary members shall have the same rights and privileges
as active members with the exception of voting and/or holding
office.
F. Inactive: An inactive member is one who derives no income
from the active practice of oral and maxillofacial surgery.
Active practice is the performance of any activities requiring
licensure or permit in dentistry or medicine in the state or
oral and maxillofacial surgery specialty licensure, where applicable.
An inactive member shall not have the privileges of a member,
except that he may retain his membership certificate and will
be listed in the SSOMS Directory. Years in inactive status
will not accrue towards life or retired membership.
Section 3. Application: Applicants for an active or associate
membership in the Society shall apply on the regular application
form as provided by the Society for that purpose and must
pay the application fee.
This application, properly endorsed, and the application
fee shall be sent to the Principal Office of the Society
by the
March 1 prior to the annual meeting, at which time the
candidate is to be examined.
All applications shall be kept on file in the Principal
Office of the Society and action by the Society must
be noted thereon.
The application fee accompanying each application will
be nonrefundable.
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Section 4. Election to Membership: All applications for membership
must be signed by the candidate attesting to the truth of his qualifications.
The application shall be endorsed by two sponsors, each of whom shall
submit a confidential letter of endorsement or appraisal to the Principal
Office of the Society. Sponsors must be members of the Society and
one, when possible, shall be from the applicant's own state.
Completed applications shall be submitted by the Principal Office to
the Secretary-Treasurer who shall record and then transmit all applications
and letters of appraisal to the Chairman of the Membership Committee.
If the applicant's credentials are approved, the Secretary-Treasurer
will invite the applicant to attend the next annual session as a candidate,
at which time he will be examined orally by the Membership Committee
to further evaluate his qualifications. Diplomates of the American Board
of Oral and Maxillofacial Surgery must appear before the Membership Committee
for an interview. Ample notice must be given to each applicant relative
to the details of the above requirements. Failure of the applicant to
comply with the above regulations without sufficient cause will automatically
render the application void and require the candidate to make a new application
at a later date. Under any event, the applicant must take the examination
within three years of the date that the application is completed and
if not, then a new application must be made.
A copy of the list of applicants shall be presented to the entire
membership of the Society for their information and comments.
Election to any category of membership shall be by three-fourths
vote of the General Assembly at the annual meeting and is contingent
upon
prior affirmative majority vote of the Committee on Membership and
affirmative majority vote of the Executive Board.
The results of the election of new members by the General Assembly
shall be made in writing by the Secretary -Treasurer to each applicant
after
the close of the meeting at which said action is taken and by no other
means.
An applicant not elected to membership shall be permitted to be
re- examined the following year. If not elected to membership again,
he shall not
be eligible to make new application for three years, and must meet
the current bylaw eligibility requirements for membership.
New members must be present at the induction ceremony in order
to receive their membership certificate. Said member shall sign for
said certificate
indicating that it is the property of the Southeastern Society of Oral
and Maxillofacial Surgeons and is to be returned upon resignation or
termination of membership. Exceptions can be made under special circumstances
if the member makes a written request.
Section 5. Definition of "In Good Standing": A member of
the Society whose dues and assessments for the current year have been
paid by February 1, and who is not under discipline for membership.
Section 6. Termination of Membership:
A. Voluntary: A member of the Society in good standing
and not under any charges unbecoming a member of the Society
and not in arrears for dues or assessments, may honorably resign
his membership by application at a regular annual meeting,
or between annual meetings upon written request to the President.
B.
License Suspension or Revocation: If any active or associate
member shall have his dental or medical license suspended
or revoked by a state licensing body, his membership shall be
suspended or revoked by the Executive Board.
C. Disqualification: If any Active or Associate member shall
disqualify himself by not limiting his practice to oral and
maxillofacial surgery, the Society shall take appropriate
action to terminate his membership. On resuming the specialty at
any
future time and if in good standing in his state oral and
maxillofacial surgery society, he may again make application for
membership
after one year of resuming the exclusive practice of oral
and maxillofacial surgery. He shall be exempt from the payment
of the application fee.
D. Expulsion or Suspension: Any members may be suspended or
expelled from the Society for violation of the Code of Professional
Conduct or Pledge of the Society. Charges may be initiated
and disciplinary action taken in accordance with the Society's
Judicial Procedures.
E. Unpaid Dues and Assessments: A member whose dues and assessments
have not been paid prior to the convening of the annual meeting
of the second year of delinquency shall cease to be a member
provided the member shall have been sent by registered mail
ninety days prior to such action a copy of the Bylaws pertaining
thereto.
F. Return of Certificate of Membership: Members whose membership
in the Society has been terminated shall return their certificate
of membership to the Society's Principal Office. Failure to
do so will be considered a violation of his moral and ethical
responsibilities to the Society.
Section 7. Reinstatement:
A. Voluntary: Those members who voluntarily resign from
the Society may be considered for reinstatement upon filing
a written request for reinstatement within one year of resignation
and upon payment of all back dues and assessments owed the
Society and verification that he is a member in good standing
with AAOMS and ADA. If such request for reinstatement is not
made within one year following resignation, the former member
may be considered for reinstatement by submitting a reinstatement
form with a reinstatement fee which shall be twice the current
application fee, payment of current year's dues and all assessments
that have not been paid within the past five years and meeting
all current eligibility requirements.
B. Unpaid Membership Dues and Assessments: A member not in
good standing for nonpayment of dues and assessments may
be considered for reinstatement upon payment of all back dues
and assessments owed the Society and verification that he
is a member in good standing with AAOMS and ADA provided such
action is requested within one year of his notification of
nonpayment of dues and assessments. If such request for reinstatement
is not made within one year following notification of nonpayment
of dues and assessments, the former member may be considered
for reinstatement by submitting a reinstatement form with
a reinstatement fee which shall be twice the current application
fee, payment of current year's dues and all assessments that
have not been paid within the past five years and meeting
all current eligibility requirements.
C. Expulsion or Suspension: Any member expelled or suspended
from the Society may be readmitted in accordance with the
provisions of the Society's Judicial Procedures.
Section 8. Interpretive Clause on Membership:
In the instance of oral and maxillofacial surgeons who trained
in foreign programs not recognized by the American Dental Association's
Commission on Dental Accreditation, but who are practicing
or teaching within the Southeastern States as listed in Section
2. A. 1. b., the Committee on Membership shall determine their
eligibility for SSOMS membership.
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Chapter II: Elective Officers and Executive Board Members of the
Society
Section 1. Title: The elective officers of the Society shall
be the President, President-Elect, Vice President, Secretary-Treasurer,
and Immediate Past President. The President and Immediate Past
President shall succeed to their respective offices by virtue of
prior election.
Two members of the General Assembly shall be elected to serve
on the Executive Board.
Section 2. Qualifications: Officers and Executive Board members
shall be active or life members in good standing of the Society.
Section 3. Nominations: A Nominating Committee shall be elected
by the General Assembly at the last business session of the
annual meeting for presentation at the first business session of
the
following annual meeting. This Nominating Committee shall present
to the Secretary-
Treasurer a list of the nominations for the office of President-
Elect, Vice President, Secretary-Treasurer, and Executive Board
Member prior
to the first business session. Other nominations may be made
from the floor at either business session.
Section 4. Elections and Installation: Election and installation
of the President-Elect, Vice President, Secretary-Treasurer,
and Executive Board Member shall be the final order of business
at the final business
session of the annual meeting.
Only Active and Life Members shall be eligible to vote or hold
office in the Society.
Election of officers with more than one candidate shall be by
ballot and each office shall be voted on separately. The candidate
receiving a majority of the legal votes cast shall be declared
elected. If there are more than two (2) nominees for an office,
and one nominee
does not receive a majority of the legal votes cast, the nominee
with the least number of votes cast will be dropped from nomination
and
another vote taken. This procedure shall be continued until
one nominee receives a majority of the legal votes cast.
In the event not more than one candidate is nominated for any
elective office, the President shall call for a unanimous ballot
from the General Assembly on behalf of such candidate for such
office.
Section 5. Tenure: The term of office of the President, President-
Elect, Vice President, and Immediate Past President shall be
one (1) year.
The term of office of the Secretary-Treasurer
shall be one (1) year. He may be elected for an additional
term. The maximum service of the office of Secretary-Treasurer
shall be three (3) years.
The term of office for an Executive Board Member shall be two
(2) years. Each year one (1) member shall be elected to serve
on the Executive Board for a two (2) year term.
Officers and Executive Board Members shall serve until their
successors are elected and installed.
Section 6. Removal from Office: Elective officers or Executive
Board Members of the Society may be removed from office for
valid cause by:
A. A majority of the members of the General Assembly present
and voting at an annual meeting or special meeting on a motion
to rescind the election of the accused officer, following
delivery of notice to the accused officer not less than twenty (20)
days and not more than sixty (60) days prior to said vote,
and in accordance with the principles of fairness and due process.
B. Imposition of the discipline of disqualification, censure,
suspension, or expulsion from the membership by the Committee
on Professional Conduct, the Executive Board, or the General
Assembly.
Section 7. Vacancies: In the event any of the elective officers'
positions becomes vacant, the vacancy shall be filled as follows
for the remainder of the term:
President: The President-Elect, in addition to his President-Elect
duties, shall serve as President during this vacancy. The
President-Elect will thereafter, upon completion of this term,
assume the following
term as President.
President-Elect: The Vice President, in addition to his Vice
Presidential duties, shall function as President-Elect.
Vice President: The Secretary-Treasurer, in addition to
his Secretary-Treasurer duties, shall function as Vice
President.
Secretary-Treasurer: The Immediate Past President, in
addition to his Immediate Past President duties, shall
function
as Secretary-Treasurer.
Executive Board Member: The Executive Board shall appoint
a qualified member to function as an Executive Board
Member for
the remainder of the term.
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Chapter II: Elective Officers and Executive Board Members of the
Society II
Section 8. Duties:
A. President: The President shall serve as an official representative
of the Society in its contacts with governmental, civic, business,
and professional organizations for the purpose of advancing
the objectives and policies of the Society. The President shall preside
at all meetings
of the Society and the Executive Board. He shall act as an
advisor
to and shall be an ex-officio member of all committees. He
shall perform such duties as pertain to his office and as authorized
by
the Executive
Board. The signature of the President shall be recognized for
the withdrawal of funds in the depository. He shall furnish
fidelity bond in such
amount and in such surety company as shall be determined by
the Executive Board, the expense of which shall be defrayed by the
Society.
He shall
serve as Immediate Past President following completion of his
term as President.
B. President-Elect: The President-Elect shall assist
the President as required. The President-Elect shall be an
ex-officio member of such committees as is the President. He
will replace a member of the Membership Committee who misses
more than two meetings. At the installation of officers at
the next annual session following that at which he was elected
President-Elect, he shall become President of the Society.
If the President-Elect should not be able to assume the position
of President, the General Assembly will elect a President for
the following year.
C. Vice-President: The Vice-President shall assist the President
as required.
D. Secretary-Treasurer: The Secretary-Treasurer shall keep
the minutes of all meetings of the Society, and the Executive
Board.
He shall also supervise and coordinate the activities of all
committees in regard to their specific assignments and systematize
the preparation of all reports of such committees.
He shall notify the membership of all meetings and shall take
charge of and conduct the correspondence of the Society and
shall keep a copy of all official correspondence.
He shall be the custodian of the funds of the Society, and
pay all bills necessary to the regular conduct of the Society's
business and retain same as vouchers and keep accounts of
same in a book provided for that purpose.
He shall send statements of annual dues in September of each
year and deposit all checks received endorsed with a bank
stamp in the name of the Southeastern Society of Oral and Maxillofacial
Surgeons.
He shall report members delinquent in dues or assessments to
the Executive Board. He shall notify members delinquent in
dues or assessments of such delinquency after December first.
He shall clerically make out all checks, sign and disburse
same in payment of expenses of the Society, such payments
being first authorized by either the Secretary-Treasurer, the President,
a Committee Chairman or the Executive Board.
He shall furnish fidelity bond in such amount and in such surety
company as shall be determined by the Executive Board, the
expense of which shall be defrayed by the Society.
He shall make a full and detailed report of the financial affairs
of the Society at each annual meeting and shall submit has
accounts for examination by an auditing committee of three
members who shall be appointed by the Executive Board. However,
in the event the Secretary-Treasurer does not succeed himself,
an audit shall be made by a Certified Public Accountant that
has been selected by the Executive Board.
He shall be a member and serve as Chairman of the Budget and
Finance Committee.
He shall keep a "Master Copy" of the Constitution,
Bylaws, and Policy Manual and each year record any amendments
or resolutions adopted therein and keep same up to date.
He shall notify applicants of their election to membership
and furnish each new member with a certificate of membership
and a copy of the Constitution, Bylaws, and Policy Manual.
He shall assist the President in publishing the official program
for each meeting, and any "newsletters" sent to the
membership during the year.
He shall prepare a written report of the activities of the
office of Secretary-Treasurer for the preceding year for presentation
to the Executive Board and the membership at the annual meeting.
E. Immediate Past President: The Immediate Past President
shall assist the President as required.
F. Executive Board: The Executive Board shall be the governing
body of the Society, manage the Society's affairs, conduct
the Society's business and control the disbursement of funds.
The Executive Board shall:
1. Transact all business of the Society except as otherwise
provided for in these Bylaws.
2. Review the time and place and decide on the duration of
the annual meeting and report to the membership for action.
3. Act in an advisory capacity to the President.
4. Pass on all applications and nominations for membership.
5. Convene at such times as may be designated by the President.
6. Annually provide an honorarium for the President and the
Secretary-Treasurer to defray Secretarial expense, if required.
7. Annually shall appoint members to the Standing and Special
Committees and appoint the Committee Chairmen.
8. Select the bonding company in which the officers and employees shall be bonded.
9. Select a certified public accountant to audit the books and records of the
Society.
10. Determine and control the investment of the Society's money and securities.
11. Immediately following their election shall appoint standing committees and
special committees.
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Chapter III: Appointive Officers
Section 1. Title: The appointive officers of the Society shall
include Parliamentarian, Executive Director and/or Executive
Secretary.
Section 2. Appointment: The Executive Board shall appoint
the
appointive officers.
Section 3. Tenure: The Executive Board shall determine the tenure
of the appointive officers.
Section 4. Compensation: Compensation for the Executive Director
and/or Executive Secretary will be determined by the Executive
Board.
Section 5. Duties:
A. Parliamentarian: The Parliamentarian shall be appointed by
the President. He will be the Parliamentary expert at meetings.
He will be prepared to properly interpret the Constitution,
Bylaws, and
Policy Manual to facilitate deliberations of the Society. He
shall be an ex-officio member
(non-voting) of the Executive Board and the Constitution and
Bylaws
ommittee.B.
Executive Director or Executive Secretary: The duties of the Executive Director
or Executive Secretary shall be as follows:
1. To maintain the records of the Society.
2. To serve as the head of the Principal Office.
3. To coordinate the activities of all committees and projects
of the Society and systematize the preparation of reports of such
committees.
4. To serve as required by the President and/or Executive Board.
5. To facilitate all mailings and newsletters of the Society.
6. To coordinate and assist with the planning of the annual meetings.
7. To maintain the master copy of the Constitution, Bylaws, and Policy Manual.
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Chapter IV: Committees
Section 1. Name, Composition, Term of Appointment, and Duties:
The standing committees of the Society shall be known as follows:
Annual Scientific Programs Committee, Future Sites Committee,
Membership Committee, Committee on Professional Conduct, Constitution
and Bylaws
Committee, and Health and Legislation Committee.
The special committees of the Society shall be known as follows:
Budget and Finance Committee, Local Arrangements Committee,
Auditing Committee, and Necrology Committee. Additional special committees
may be appointed at the discretion of the Executive Board.
Section 2. Standing Committees:
A. Annual Scientific Program Committee: The Annual Scientific
Program Committee shall consist of four members to be appointed
by the Executive Board. One member shall be appointed annually
for a four year term.
The Chairman shall be appointed by the Executive Board. The Committee shall serve
as the general Scientific Program Committee for the annual session of the Society
and will have the responsibility for the continuity of the entire annual session
with final approval by the Executive Board.
B. Future Sites Committee: The Future Sites Committee shall consist of three
members appointed by the Executive Board, one member for three years, one member
for two years, and one member of one year and thereafter, one member for three
years. The Chairman is to be designated by the Executive Board. Additional members
shall be appointed by the Board from each state not represented for one year
terms to assist the Chairman. The committee will be responsible for reviewing
areas for the annual meeting and shall make their recommendations to the Executive
Board. The final selection of the future meeting area will be determined by the
membership.
C. Membership Committee: The Membership Committee shall consist
of five (5) members appointed by the Executive Board. One new
member shall be appointed annually for a five year term. The
senior member shall be the Chairman of the committee.
The duties of this committee shall be to carefully investigate
the personal and professional standing of all applicants for
membership and shall conduct the examination of the applicants
and make recommendation to the Executive Board.
D. Constitution and Bylaws Committee: The Constitution and
By-Laws Committee shall consist of three members appointed
by the Executive Board. One member shall be appointed annually
for a three year term. The Chairman is to be appointed by
the Executive Board. The Committee shall have referred to it
all
proposed changes to the Constitution and Bylaws. These proposed
changes may come from the Executive Board, Standing Committees,
or by resolutions from the membership during a regular business
session of the annual meeting. The committee shall place
in proper and parliamentary correct language such amendments
to
the Constitution and Bylaws according to procedures as outlined
in Chapter VIII of these Bylaws.
E. The Health Care and Legislation Committee: The Health
Service and Legislation Committee shall consist of one member
from
each state. The Executive Board shall designate all members
and the Chairman or Co-Chairmen.
This Committee shall monitor changes in the health delivery
systems that pertain to oral and maxillofacial surgery. It
will also keep abreast of state and federal legislation that
is pertinent, and will report to the Executive Board. The Chairman
will see that proper liaison with the American Dental Association
and the American Association of Oral and Maxillofacial Surgeons
in these areas is maintained.
F. Duties Common to all Standing Committees:
1. Budget: Each committee shall submit in writing to the
Secretary-Treasurer an itemized proposed budget of anticipated
expenditures for
the ensuing fiscal year. Such budgets shall be at least four
months prior to the annual meeting.
2. Annual Report: Each committee shall submit to the Secretary-Treasurer
for review by the Executive Board at least ninety days prior
to each annual meeting
an annual report of committee activities and resolutions deemed appropriate.
Each chairman is requested to have a meeting of his committee prior to the
annual meeting after which a supplemental report may be presented
to the Executive Board
and to the members at the regular business session of the annual meeting.
3. Special Committees:
A. Budget and Finance Committee: The Budget and Finance
Committee shall be composed of three members. This committee
shall consist of the President-Elect, the Secretary-Treasurer,
and one other active or life member elected by the Executive
Board. The Secretary-Treasurer shall be the Chairman. It
shall be the duty of this committee to set up a budget
on the annual income of the Society and present said budget
for the next year to the Executive Board for its approval.
This budget shall be prepared one month prior to the annual
meeting and presented at the first Board meeting at the
annual
meeting.
B. Auditing Committee: The Executive Board shall appoint
three members of the General Assembly, who will be present
at the
annual meeting, to review the Secretary-Treasurer's report
of the Society's financial affairs. The committee will report
their findings at the second business session of the annual
meeting.
C. Local Arrangements Committee: The Local Arrangements Committee
shall consist of three (3) or more members to be appointed
by the Executive Board for a period not to exceed three years.
The chairman shall be designated by the Executive Board.
This committee shall operate with the Annual Scientific Program
Committee and shall make arrangements for business meetings,
scientific sessions and local functions. The President will
act as the Board Consultant to this committee.
D. Necrology
Committee: The Necrology Committee shall consist of one or
more members to be appointed by the Executive Board.
The Necrology Committee shall make their report to the
General Assembly at the annual meeting.
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Chapter V: Meetings, Action of Society, Quorums and Order of Business
Section 1. The Annual Meeting: The time and place of the annual
meeting shall be determined by vote of the membership after
recommendations by the Board at the second annual business session.
Second 2. Special Meetings: Special meetings shall be called
by the President upon written request of ten members of the
Society representing three or more states. All members shall be notified
thirty days prior to special meetings and advised of the business
to
be discussed.
Only such business as is stated in the notice shall be transacted
at special meetings.
Section 3. Admission to Meetings: Admission to scientific sessions,
and other functions, shall be limited upon invitation by the
Executive Board to:
A. Members in good standing of the Society.
B. Candidates with completed applications who are to be voted
on for membership at the meeting.
C. Non-members giving lectures, papers, or clinics before the
Society.
D. Fellows/Members of the American Association of Oral and
Maxillofacial Surgeons.
E. Members of state and regional societies of which the American
Association of Oral and Maxillofacial Surgeons is the parent
organization.
F. Visiting oral and maxillofacial surgeons of foreign countries.
G. Dentists serving an internship or residency in oral and
maxillofacial surgery in any of the eleven Southeastern States
embracing our membership.
Admission to business sessions shall be limited to Active and Life
members. Consultants may be invited to the business sessions at the
discretion of the Executive Board.
Section 4. Executive Board Meeting: The Executive Board shall hold
at least one regular meeting each year. Due notice of the time and
place of each meeting shall be given to each Board Member.
Special meetings of the Board may be called by the President or
any three members of the Board, provided that in each instance proper
notice
given to each Board Member.
Admission to Executive Board meetings shall be limited to Active
and Life members. Consultants may be invited to the Executive Board
sessions
at the discretion of the Executive Board.
Section 5. Action of Society: Whenever in the Constitution and
Bylaws of the Society the action of the General Assembly or of the
Executive
Board by vote or otherwise is mentioned, it shall be construed to
mean the action of the members present and voting in person, and
unless
otherwise specified, the action of the majority thereof; provided
always that a sufficient number of the members are present to constitute
a
quorum.
Section 6. Quorums: Ten percent of the total Active and Life members
shall constitute a quorum for the transaction of business.
A majority (four members) of the Executive Board shall constitute
a quorum for the transaction of business.
Section 7. Order of Business: The annual meeting shall adhere to
the following:
ORDER OF BUSINESS
Call to order.
Reading of minutes of previous meeting.
Secretary-Treasurer's report on the financial affairs of the Society.
Application for membership and election to membership.
Reports of Standing Committees.
Unfinished Business.
Introduction of new members. (second business session)
New Business.
Election and Installation of Officers. (final business of final
business session)
1. Election of President-Elect.
2. Election of Vice-President.
3. Election of Secretary-Treasurer.
4. Election of Executive Board member.
5. Advancement of President-Elect to President, President to Immediate
Past President and installation of new officers and Executive Board.
Adjournment.
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Chapter VI: Finances
Section 1. Fees, Dues, and Assessments: The application fee,
dues, and assessments shall be established by the Executive
Board annually and approved by the membership.
Section 2. Time of Collection: The annual dues and assessments
for Active and Associate Members shall be due and payable September
1 for the ensuing year. Honorary, Life, Retired and Inactive
members shall be exempt from payment of dues and assessments.
Section 3. Delinquency: Members shall be classified as not in
good standing when dues and assessments are not paid on or
before December 1. A penalty of fifteen percent will be assessed
each
member whose
dues and/or assessments are not paid by December 1. All members
applying for Life and Retired membership in the Society must
be "in good
standing".
Section 4. "Good Standing": A member is "in good standing",
unless otherwise disqualified, whose dues are paid up to and
including the current year.
Section 5. Waiver of Dues and/or Assessments: In the event a
member of the Society must suspend his practice due to personal
illness, injury or other extenuating circumstances, his dues
and/or assessments
shall be waived at the discretion of the Executive Board, for
a period of one year, at which time his case will be reviewed
by the Executive
Board. Dues and/or assessments will be resumed when the member
reactivates his practice, or the Executive Board feels that
the previous extenuating
circumstances no longer exist.
Section 6. Reduced Dues for Faculty: There shall be a 50% reduction
in dues for full time faculty members
(minimum of 32 hours per week) below the level of Department
Chairman.
Section 7. Fiscal Year: The fiscal year of the Society shall
begin on January 1st and end on December 31st of the year.
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Chapter VII: Parliamentary Authority
Sturgis Standard Code of Parliamentary Procedure as most recently
revised, shall be considered authority for all parliamentary procedures
for the conduct of the meetings of the Society, except that precedent
shall be afforded to the Society's Code of Professional Conduct,
any and all approved resolutions of the Society, and any and all
rules of order of procedure approved and in effect for the Society.
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Chapter VIII: Amendments to the By-Laws
Section 1. Amendment: These Bylaws may be amended at any session
of the General Assembly at an annual meeting or special meeting
in accordance with the required notice, by a two-thirds (2/3) vote
of
the members present and voting.
Section 2. Notice: Unless otherwise provided for in these Bylaws,
notice for amendments must be in writing to all active and
life members: (a) at the previous annual meeting, OR (b) not less
than thirty (30)
days prior to the annual meeting or special meeting.
Section 3. Waiver of Notice: The required notice for any amendment
to these Bylaws may be waived only by a unanimous vote of the
General Assembly present and voting.
Section 4. Proposal: Amendments may be proposed in writing by:
(a) three or more active or life members, OR (b) the Executive
Board. The Constitution and Bylaws Committee shall: (a) review
such proposals
and place the proposal into proper form, and (b) prepare to
propose any necessary amendments or changes to the Bylaws that the
proposed
amendment may make necessary.
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Chapter IX: Subsidiary Governing Documents
Section 1. Code of Professional Conduct: The Code of Professional
Conduct of the American Association of Oral and Maxillofacial
Surgeons serves as the official guide for the Society to maintain
the highest
level of ethical standards in the delivery or Oral and Maxillofacial
Surgery care. The Judicial Procedures of the Society govern
the conduct of operations of the Committee on Professional Conduct
in the adjudication
of professional conduct matters.
Section 2. Policies: The administrative standing rules of procedure
of the Society shall be known as policies. Policies are recommended
by the Executive Board and/or the General Assembly and are
adopted, amended, suspended and repealed by the General Assembly
by a
majority vote without notice. Policies shall be published
as a separate document
and distributed with the governing rules and regulations of
the Society.
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Chapter X: Adoption of By-Laws
These Bylaws shall go into effect immediately following their
adoption. All conflicting laws, parts of laws and resolutions are
hereby repealed.
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